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Audit of Accounts

Posted

Jan 03
2024

Precept Request Jan 2024

Posted

Mar 19
2024

Internal Audit Checklist 2023/24 Name of Parish or Town Council Great Gonerby Parish Council website greatgonerbyonline.co.uk  Name of internal auditor Kirsty Sinclair Date of audit 15 December 23 to 7th March 24 Type of audit (Please tick) Intermediate X Year-end (including AGAR) Council contact information Name Email Clerk Janet Walker clerk@greatgonerbyparish.gov.uk RFO* if different As above As above Chairman* Mark Selby mark.selby@greatgonerbyparish.gov.uk Electorate Total number of seats 11 Quorum Number of councillor vacancies 0 Precept Demand 2023/24 28,836 Gross Budget £48,030.00 Date of most recent audit 10 May 2023 Date of next audit agreed with Clerk Y/N Comments Has the internal auditor seen previous audit reports including the most recent?                                    N May 2023 minutes refers to the previous Internal Audit but no report has been published. On request, a short letter stating the Internal Audit had been complete and that the council can tick ‘yes’ in all AGAR boxes we presented. No recommendations were made by the auditor. Is there evidence that previous internal and external audit reports have been acted upon?                     N No detailed report received and no recommendations made by the previous auditor. Key governance review Y/N Comments & recommendations Risk[i] Low Med High 1 Standing Orders (tailored and reviewed) N Revised in 2020. However, appears to be incomplete NALC model document. Recommend that Council review and amend the standing orders to be tailored to Great Gonerby Parish Council. X 2 Financial Regulations* (tailored and reviewed) N Revised in 2016. However, appears to be incomplete NALC model document. Recommend that Council review and amend the Financial Regulations to be tailored to Great Gonerby Parish Council. X 3 Terms of reference (committees / working groups) N Mention of advisory groups in minutes but no TORs on website or provided. Recommend that Council adopt TOR’s for advisory groups. X 4 Councillors’ Code of Conduct* Y No adoption or review date on website but recorded in the minutes in March 2023. Recommend that Council update documents and publish online to include dates. 5 Complaints procedure* (tailored and reviewed) Y No adoption or review date on website. Recommend that Council update documents and publish online to include dates. 6 Insurance Cover Reviewed annually Certificate(s) viewed & valid Employees’ Liability Cover in place and published* Public Liability Cover Employees’ Fidelity Guarantee Councillors’ ages reviewed and recorded Other e.g. vehicles, assets, equipment, volunteers … Y Adequate insurance in place. 7 Council contact details available online N Only method of contact shown on website is an online form. No direct email or telephone number shown. X 8 Up to date employment contracts for all staff Y Contracts were reviewed in December 23. 9 Publication scheme in place* N No publication scheme in place. Recommend Council adopt a publication scheme. X 10 GDPR policies in place* Record Retention Schedule Data Breach Assessment Process for dealing with a Subject Access Request Security Compliance Checklist …. Y Policy in place. No adoption or review date shown on website. Recommend that Council update documents and publish online to include dates. 11 Arrangement for inspection of public records adequate* Y Adequate 12 External audit report published by 30 Sept (if relevant)* N/A Endnotes High and medium risk items may lead to the internal auditor stating that the Council does not comply with one or more assertions on the AGAR form at the end of the financial year. [i] High risk – these items should be dealt with as a high priority because they may affect one or more of the following – statutory and must be done, high financial risk which could reveal the council to losses, not compliant with Proper Practices in the Practitioners’ Guide, high risk of reputational damage, failure to comply may lead to penalties, prosecution or legal action. Medium risk – these items need to be improved to meet one or more of the following - statutory requirements, support internal control, reduce the risk of financial loss and reputational damage, improve governance, improve compliance with proper practices in the Practitioners’ Guide, and to improve procedures that should be in place.  Low risk – these items are usually best practice to improve governance, internal control, transparency, efficiency and effectiveness.  *-Asterisked items are statutory requirements and should be in place where applicable.

Posted

Mar 27
2024

Annual Audited Accounts 2020/21 Name of Parish or Town Council Great Gonerby Parish Council website greatgonerbyonline.co.uk  Name of internal auditor Kirsty Sinclair Date of audit 15 December 23 to 7th March 24 Type of audit (Please tick) Intermediate X Year-end (including AGAR) Council contact information Name Email Clerk Janet Walker clerk@greatgonerbyparish.gov.uk RFO* if different As above As above Chairman* Mark Selby mark.selby@greatgonerbyparish.gov.uk Electorate Total number of seats 11 Quorum Number of councillor vacancies 0 Precept Demand 2023/24 28,836 Gross Budget £48,030.00 Date of most recent audit 10 May 2023 Date of next audit agreed with Clerk Y/N Comments Has the internal auditor seen previous audit reports including the most recent?                                    N May 2023 minutes refers to the previous Internal Audit but no report has been published. On request, a short letter stating the Internal Audit had been complete and that the council can tick ‘yes’ in all AGAR boxes we presented. No recommendations were made by the auditor. Is there evidence that previous internal and external audit reports have been acted upon?                     N No detailed report received and no recommendations made by the previous auditor. Key governance review Y/N Comments & recommendations Risk[i] Low Med High 1 Standing Orders (tailored and reviewed) N Revised in 2020. However, appears to be incomplete NALC model document. Recommend that Council review and amend the standing orders to be tailored to Great Gonerby Parish Council. X 2 Financial Regulations* (tailored and reviewed) N Revised in 2016. However, appears to be incomplete NALC model document. Recommend that Council review and amend the Financial Regulations to be tailored to Great Gonerby Parish Council. X 3 Terms of reference (committees / working groups) N Mention of advisory groups in minutes but no TORs on website or provided. Recommend that Council adopt TOR’s for advisory groups. X 4 Councillors’ Code of Conduct* Y No adoption or review date on website but recorded in the minutes in March 2023. Recommend that Council update documents and publish online to include dates. 5 Complaints procedure* (tailored and reviewed) Y No adoption or review date on website. Recommend that Council update documents and publish online to include dates. 6 Insurance Cover Reviewed annually Certificate(s) viewed & valid Employees’ Liability Cover in place and published* Public Liability Cover Employees’ Fidelity Guarantee Councillors’ ages reviewed and recorded Other e.g. vehicles, assets, equipment, volunteers … Y Adequate insurance in place. 7 Council contact details available online N Only method of contact shown on website is an online form. No direct email or telephone number shown. X 8 Up to date employment contracts for all staff Y Contracts were reviewed in December 23. 9 Publication scheme in place* N No publication scheme in place. Recommend Council adopt a publication scheme. X 10 GDPR policies in place* Record Retention Schedule Data Breach Assessment Process for dealing with a Subject Access Request Security Compliance Checklist …. Y Policy in place. No adoption or review date shown on website. Recommend that Council update documents and publish online to include dates. 11 Arrangement for inspection of public records adequate* Y Adequate 12 External audit report published by 30 Sept (if relevant)* N/A Endnotes High and medium risk items may lead to the internal auditor stating that the Council does not comply with one or more assertions on the AGAR form at the end of the financial year. [i] High risk – these items should be dealt with as a high priority because they may affect one or more of the following – statutory and must be done, high financial risk which could reveal the council to losses, not compliant with Proper Practices in the Practitioners’ Guide, high risk of reputational damage, failure to comply may lead to penalties, prosecution or legal action. Medium risk – these items need to be improved to meet one or more of the following - statutory requirements, support internal control, reduce the risk of financial loss and reputational damage, improve governance, improve compliance with proper practices in the Practitioners’ Guide, and to improve procedures that should be in place.  Low risk – these items are usually best practice to improve governance, internal control, transparency, efficiency and effectiveness.  *-Asterisked items are statutory requirements and should be in place where applicable.

Posted

Mar 27
2024

Annual Audited Accounts 2019/20 Name of Parish or Town Council Great Gonerby Parish Council website greatgonerbyonline.co.uk  Name of internal auditor Kirsty Sinclair Date of audit 15 December 23 to 7th March 24 Type of audit (Please tick) Intermediate X Year-end (including AGAR) Council contact information Name Email Clerk Janet Walker clerk@greatgonerbyparish.gov.uk RFO* if different As above As above Chairman* Mark Selby mark.selby@greatgonerbyparish.gov.uk Electorate Total number of seats 11 Quorum Number of councillor vacancies 0 Precept Demand 2023/24 28,836 Gross Budget £48,030.00 Date of most recent audit 10 May 2023 Date of next audit agreed with Clerk Y/N Comments Has the internal auditor seen previous audit reports including the most recent?                                    N May 2023 minutes refers to the previous Internal Audit but no report has been published. On request, a short letter stating the Internal Audit had been complete and that the council can tick ‘yes’ in all AGAR boxes we presented. No recommendations were made by the auditor. Is there evidence that previous internal and external audit reports have been acted upon?                     N No detailed report received and no recommendations made by the previous auditor. Key governance review Y/N Comments & recommendations Risk[i] Low Med High 1 Standing Orders (tailored and reviewed) N Revised in 2020. However, appears to be incomplete NALC model document. Recommend that Council review and amend the standing orders to be tailored to Great Gonerby Parish Council. X 2 Financial Regulations* (tailored and reviewed) N Revised in 2016. However, appears to be incomplete NALC model document. Recommend that Council review and amend the Financial Regulations to be tailored to Great Gonerby Parish Council. X 3 Terms of reference (committees / working groups) N Mention of advisory groups in minutes but no TORs on website or provided. Recommend that Council adopt TOR’s for advisory groups. X 4 Councillors’ Code of Conduct* Y No adoption or review date on website but recorded in the minutes in March 2023. Recommend that Council update documents and publish online to include dates. 5 Complaints procedure* (tailored and reviewed) Y No adoption or review date on website. Recommend that Council update documents and publish online to include dates. 6 Insurance Cover Reviewed annually Certificate(s) viewed & valid Employees’ Liability Cover in place and published* Public Liability Cover Employees’ Fidelity Guarantee Councillors’ ages reviewed and recorded Other e.g. vehicles, assets, equipment, volunteers … Y Adequate insurance in place. 7 Council contact details available online N Only method of contact shown on website is an online form. No direct email or telephone number shown. X 8 Up to date employment contracts for all staff Y Contracts were reviewed in December 23. 9 Publication scheme in place* N No publication scheme in place. Recommend Council adopt a publication scheme. X 10 GDPR policies in place* Record Retention Schedule Data Breach Assessment Process for dealing with a Subject Access Request Security Compliance Checklist …. Y Policy in place. No adoption or review date shown on website. Recommend that Council update documents and publish online to include dates. 11 Arrangement for inspection of public records adequate* Y Adequate 12 External audit report published by 30 Sept (if relevant)* N/A Endnotes High and medium risk items may lead to the internal auditor stating that the Council does not comply with one or more assertions on the AGAR form at the end of the financial year. [i] High risk – these items should be dealt with as a high priority because they may affect one or more of the following – statutory and must be done, high financial risk which could reveal the council to losses, not compliant with Proper Practices in the Practitioners’ Guide, high risk of reputational damage, failure to comply may lead to penalties, prosecution or legal action. Medium risk – these items need to be improved to meet one or more of the following - statutory requirements, support internal control, reduce the risk of financial loss and reputational damage, improve governance, improve compliance with proper practices in the Practitioners’ Guide, and to improve procedures that should be in place.  Low risk – these items are usually best practice to improve governance, internal control, transparency, efficiency and effectiveness.  *-Asterisked items are statutory requirements and should be in place where applicable.

Posted

Mar 27
2024

Annual Audited Accounts 2021/2022 Name of Parish or Town Council Great Gonerby Parish Council website greatgonerbyonline.co.uk  Name of internal auditor Kirsty Sinclair Date of audit 15 December 23 to 7th March 24 Type of audit (Please tick) Intermediate X Year-end (including AGAR) Council contact information Name Email Clerk Janet Walker clerk@greatgonerbyparish.gov.uk RFO* if different As above As above Chairman* Mark Selby mark.selby@greatgonerbyparish.gov.uk Electorate Total number of seats 11 Quorum Number of councillor vacancies 0 Precept Demand 2023/24 28,836 Gross Budget £48,030.00 Date of most recent audit 10 May 2023 Date of next audit agreed with Clerk Y/N Comments Has the internal auditor seen previous audit reports including the most recent?                                    N May 2023 minutes refers to the previous Internal Audit but no report has been published. On request, a short letter stating the Internal Audit had been complete and that the council can tick ‘yes’ in all AGAR boxes we presented. No recommendations were made by the auditor. Is there evidence that previous internal and external audit reports have been acted upon?                     N No detailed report received and no recommendations made by the previous auditor. Key governance review Y/N Comments & recommendations Risk[i] Low Med High 1 Standing Orders (tailored and reviewed) N Revised in 2020. However, appears to be incomplete NALC model document. Recommend that Council review and amend the standing orders to be tailored to Great Gonerby Parish Council. X 2 Financial Regulations* (tailored and reviewed) N Revised in 2016. However, appears to be incomplete NALC model document. Recommend that Council review and amend the Financial Regulations to be tailored to Great Gonerby Parish Council. X 3 Terms of reference (committees / working groups) N Mention of advisory groups in minutes but no TORs on website or provided. Recommend that Council adopt TOR’s for advisory groups. X 4 Councillors’ Code of Conduct* Y No adoption or review date on website but recorded in the minutes in March 2023. Recommend that Council update documents and publish online to include dates. 5 Complaints procedure* (tailored and reviewed) Y No adoption or review date on website. Recommend that Council update documents and publish online to include dates. 6 Insurance Cover Reviewed annually Certificate(s) viewed & valid Employees’ Liability Cover in place and published* Public Liability Cover Employees’ Fidelity Guarantee Councillors’ ages reviewed and recorded Other e.g. vehicles, assets, equipment, volunteers … Y Adequate insurance in place. 7 Council contact details available online N Only method of contact shown on website is an online form. No direct email or telephone number shown. X 8 Up to date employment contracts for all staff Y Contracts were reviewed in December 23. 9 Publication scheme in place* N No publication scheme in place. Recommend Council adopt a publication scheme. X 10 GDPR policies in place* Record Retention Schedule Data Breach Assessment Process for dealing with a Subject Access Request Security Compliance Checklist …. Y Policy in place. No adoption or review date shown on website. Recommend that Council update documents and publish online to include dates. 11 Arrangement for inspection of public records adequate* Y Adequate 12 External audit report published by 30 Sept (if relevant)* N/A Endnotes High and medium risk items may lead to the internal auditor stating that the Council does not comply with one or more assertions on the AGAR form at the end of the financial year. [i] High risk – these items should be dealt with as a high priority because they may affect one or more of the following – statutory and must be done, high financial risk which could reveal the council to losses, not compliant with Proper Practices in the Practitioners’ Guide, high risk of reputational damage, failure to comply may lead to penalties, prosecution or legal action. Medium risk – these items need to be improved to meet one or more of the following - statutory requirements, support internal control, reduce the risk of financial loss and reputational damage, improve governance, improve compliance with proper practices in the Practitioners’ Guide, and to improve procedures that should be in place.  Low risk – these items are usually best practice to improve governance, internal control, transparency, efficiency and effectiveness.  *-Asterisked items are statutory requirements and should be in place where applicable.

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