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Policies & Procedures



Information available from GREAT GONERBY Parish Council under the model publication scheme

Information to be published.

How the information can be obtained


Class1 - Who we are and what we do
(Organisational information, structures, locations and contacts)
This will be current information only
N.B. Councils should already be publishing as much information as possible about how they can be contacted.  

Who’s who on the Council and its CommitteesHard copyAs schedule

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))Hard copy and websiteAs schedule

Location of main Council office and accessibility details

Hard copy and website

As schedule


Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Current and previous financial year as a minimum  

Annual return form and report by auditorHard copyAs schedule

Finalised budgetHard copyAs schedule

PreceptHard copyAs schedule

Borrowing Approval letterHard copyAs schedule

Financial Standing Orders and RegulationsHard copyAs schedule

Grants given and receivedHard copyAs schedule

List of current contracts awarded and value of contractHard copyAs schedule

Members’ allowances and expensesHard copyAs schedule


Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)  

Annual Report to Parish or Community Meeting (current and previous year as a minimum)Hard copyAs schedule


Class 4 – How we make decisions
(Decision making processes and records of decisions)  

Current and previous council year as a minimum  

Timetable of meetings (Council and parish meetings)Hard Copy and web siteAs schedule

Agendas of meetings (as above)Hard copyAs schedule

Minutes of meetings (as above) – N.B. this will exclude information that is properly regarded as private to the meeting.Hard copyAs schedule

Reports presented to council meetings – N.B. this will exclude information that is properly regarded as private to the meeting.Hard copyAs schedule

Responses to consultation papersHard copyAs schedule

Responses to planning applicationsHard copyAs schedule

Bye-lawsHard copyAs schedule


Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)
Current information only  

Policies and procedures for the conduct of council business:
Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statementsHard copyAs schedule

Policies and procedures for the provision of services and about the employment of staff:
Equality and diversity policy
Health and safety policy
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)Hard copyAs schedule

Records management policies (records retention, destruction and archive)Hard copyAs schedule

Schedule of charges (for the publication of information)Hard Copy and web siteAs schedule


Class 6 – Lists and Registers
Currently maintained lists and registers only  

Assets RegisterHard copyAs schedule

Register of members’ interestsHard copyAs schedule

Register of gifts and hospitalityHard copyAs schedule


Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only  

Burial groundsHard copyAs schedule

Parks, playing fields and recreational facilitiesHard copyAs schedule

Seating, litter bins, clocks, memorials and lightingHard copyAs schedule

Bus sheltersHard copyAs schedule

A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)Hard copyAs schedule


Contact details can be found HERE.



Disbursement costPhotocopying Black & White Actual CostActual cost *

 Photocopying Colour Actual CostActual cost

 Postage Actual CostActual cost of Royal Mail standard 2nd class

Statutory FeeN/AIn accordance with the relevant legislation (quote the actual statute)

OtherHire of premise if required – Actual CostActual cost of hire







(* The actual cost incurred by the public authority)

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